Policy
Once enrolled and active in a Grade 9 - 12 course at CEAP, a student is expected to progress with an even pace through the course and to finish it in accordance with the completion date set on the Student Learning Plan. For students cross-enrolled from secondary schools, expected completion dates correspond to normal semester ends, unless otherwise specified. Students who require longer than usual periods to complete courses or programs should identify this need when the Student Learning Plan is created, or as soon as an indication that an extension may be required. Students will be granted an extension when there has been an extenuating circumstance identified, using the “How to Request a Continuance” process. Extensions are granted based on the following reasons 

• Illness or injury
• Personal issues, such as family breakdown or emotional or psychological health requiring treatment
• Lack of access to the course materials due to identified technical or other issues beyond the student’s control
• Other reasons identified by a parent, school counselor or administrator

The granting of extensions is based on an application by the student or parent, on the advice of the course teacher and approved by the CEAP principal.  All extension applications must be submitted according to the guidelines posted on the CEAP website at www.ceap.ca/complete. Applications for extensions must be received before June 15 of the school year. Students and parents will be notified directly of approval.

If an application for extension is NOT approved, the result will be that a student will be required to complete the course in question by the originally expected completion date. Under these terms, the following may result for the student

• The student can be withdrawn from the course, if less than 50% of the course work is completed. Doing so, the student will not be permitted to take the same course at CEAP for one (1) year.
• If the final course grade is below 50%, the result will be a Fail, if an “I” has been previously assigned. The student can re-enrol in the course in Summer School or next year at CEAP.
• If the final course grade is between 40 – 49%, the student may attempt a completion package to achieve a passing grade.

How to Request an Extension

1. Visit the CEAP website at www.ceap.ca/continue
2. Read the information on the Course Completion/Extension Page
3. Download and complete an Application for Extension and submit to the CEAP Program Office

By email at ceap@sd69.bc.ca

By FAX at 250-752-5619

Or drop off at the CEAP program Office at Kwalikum Secondary School, 266 Village Way, QB, South Block Building

Provisions for support when a student is granted an extension include:

• Teacher support, but not necessarily by the original course teacher
• Tutorials according to a schedule provided by the school, schedule and locations to be announced

Students submitting applications for extension must remember:
1. Include specific details concerning circumstances that justify the request (See Policy for categories of reasons)
2. Forms must be signed (by parents if under 19yrs old).